Satisfactory Academic Progress

Satisfactory Academic Progress

On this page

• Where to Find SAP Status in Workday
• How to Appeal your Financial Aid
  Suspension
• Financial Aid Suspension Appeal Dates
• Satisfactory Academic Progress Policy

Where to Find SAP Status in Workday

Students can view their Financial Aid Satisfactory Academic Progress (SAP) in Workday. To access this information, log into Workday, navigate to myFHSU, and click on the Financials tab. Within the Financials tab, students will find their SAP status displayed on their dashboard. This feature provides important information about their SAP status for the past semester. Please refer to the details below for each status: 

• Passed: The student has met all SAP policy standards and is eligible for aid.
• Failed: The student is not meeting one or more SAP policy requirements and will not be eligible for aid until an appeal request is submitted or the policy is met.
• Probation: The student has successfully appealed and is on a plan, making them eligible for aid.
• Undetermined: If this is not your first semester at FHSU, we recommend that students contact our office regarding their financial aid eligibility if they see this status for the last academic period.

Students will not receive federal financial aid if they have a failed or undetermined status and it is not their first semester at FHSU.

How to Appeal

Students wishing to appeal their financial aid suspension can submit an appeal by going to https://webapps.fhsu.edu/reinstatement/default.aspx. After the application has been submitted the Financial Aid office will contact you to set a date and time for students living in Ellis County.  Students outside of Ellis County will be scheduled for a written appeal using the information provided on the application.  Students residing outside of Ellis County that wish to have an in-person appeal either on-campus or via Zoom should contact the Financial Aid office at (785)628-4408 after they submit the appeal application.

Financial Aid Appeal Dates

The deadline for appeal submission is noon the day prior to the appeal date. (For example: November 16^th deadline is Noon on November 15^th) Appeals are scheduled first-come, first-serve basis.  

Spring 2025

• November 20th 1:30-4:30
• January 9th 9-4:30 written only
  
• January 16th 9-4:30
• January 17th 9-4:30
• January 22nd 1:30-4:30

Summer 2025

• April 23rd 1:30-4:30
• May 29th 9-4:30

Fall 2025

• April 23rd 1:30-4:30
• July 23rd 9-4:30
• August 8th 9-4:30 written only
• August 14th 9-4:30
• August 15th 9-4:30
• August 20th 1:30-4:30

*This information applies to Financial Aid Satisfactory Academic Progress, not your academic standing with the university. Information about Academic Probation and Suspension is available HERE.

Satisfactory Academic Progress Policy

(Part A) General Provisions

Section 668.16(e) of the student general provisions requires that financial aid recipients maintain Satisfactory Academic Progress for continued eligibility for Title IV funding.  Funding under this title includes the Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal TEACH Grant, Federal College Work-Study, Federal Perkins Loan and the Federal Direct Loan programs (subsidized and unsubsidized loans).  This policy also includes all funding from the State of Kansas for the Kansas Comprehensive Grant Program, various scholarship programs administered by the State of Kansas and all university scholarships.

The Financial Assistance Office will determine the satisfactory progress of each student receiving assistance at the completion of the fall, spring and summer semester/terms.  Intersession courses will be considered part of the following spring enrollment.  Eligibility relative to this policy may also be reviewed as students apply for aid at FHSU.  After grades are posted each semester, the Office of Financial Assistance will notify students who do not meet the standards by email.  All credits accepted by the university from other institutions will be used to calculate eligibility. Students resolving warning and suspension may not be notified, nor will students who are meeting the policy

Financial Aid Warning: Students who do not meet one or more of the Satisfactory Academic Progress Policy standards (see Parts B and C) will be placed on warning as a notice that their academic work is below the standard.  While on Financial Aid Warning a student may receive federal aid but must meet the policy by the end of the term to prevent suspension. If a student corrects the deficiency by grade changes or meeting the standards by work on his/her own, he/she will be removed from warning.  Warning status cannot be appealed.

Financial Aid Suspension: Students who do not meet the terms of their warning will be suspended and prohibited from receiving future aid until all standards are met. In addition, any financial aid recipient who receives all unsatisfactory grades (U), all incomplete grades (I), or totally withdraws or unregisters from classes after receiving federal aid will automatically be suspended (i.e. no warning period will be granted).  Finally, students will be placed on suspension at the point it is determined that they cannot meet the time frame requirement with the hours remaining to complete their primary program of study.  There will be no warning semester for time frame standards.

A student on Financial Aid Suspension is not eligible to receive financial aid.  Returning all financial aid funds that were disbursed does not exempt a student from Financial Aid Suspension.

Financial Aid Appeals: Students may appeal financial aid suspensions to the Financial Aid Reinstatement Committee.  Reasons for an appeal may include, but are not limited to; death of a relative, an injury or illness of the student, or other special circumstances.  An appeal will not be heard if:

• The student has been dismissed from the university.
• The student has not been academically reinstated by the Academic Reinstatement Committee.
• The student owes any fees to the University.
• The appeal request is for the current semester and is received after the semester’s mid-term.

Satisfactory Academic Progress for Financial Aid Eligibility should not be confused with the University’s Academic Probation and Suspension Policy.  Students can resolve both their academic probation and financial aid suspension with one reinstatement application.  They do not need to submit separate appeals to be heard by each respective committee. 

All appeal decisions addressed by the committee are final and not subject to further review.  Appeals will not be considered for prior semesters.  Reinstatement of any aid originally awarded to a suspended student is at the committee’s discretion. 

Students must submit an appeal using the Reinstatement application found at https://webapps.fhsu.edu/reinstatement/default.aspx. Once the application is submitted students in Ellis County will be contacted to schedule a face to face appeal. Online Students will have an appeal heard based on the responses in the application.  They can request a Zoom appeal if they prefer by emailing fasap@fhsu.edu after submitting their reinstatement application. Should an appeal be granted the student must meet the terms of the appeal AND the policy to be placed back on normal progress and be removed from the plan agreement set in the appeal.  Simply meeting the appeal agreement alone does not guarantee continuation of future financial aid.

(Part B) Undergraduate Student Standards

Time Frame: Students are required to complete a degree within 150% of their program of study hours.

The time frame considers all hours attempted regardless of whether or not the student has ever received financial assistance or changed programs. Students will be placed on suspension at the point it is determined that they cannot meet the time frame requirement with the hours remaining to complete their primary program of study.  There will be no warning semester for time frame standards. 

Example: Bob is in a 60 hour associates program.  He must complete the degree in 90 hours to receive financial aid.  John just changed to a 120 hour undergraduate program from an associates program.  He must complete the degree in 180 hours to receive financial aid.  The 180 hours includes the hours from the associate program as well as his transfer credit.

Grade Point Average: Undergraduate students must maintain a cumulative GPA according to the following schedule (Table 1):

Attempted Hours/Credit Hour Pace:

Attempted hours are any credits a student is enrolled in at the time aid is disbursed.  Students are expected to complete 67% or more of the hours attempted over the history of their undergraduate college credits.  This will include transfer hours from other institutions as well as all credit hours at FHSU. The following table (Table 2) indicates which grades will be counted as completed and non-completed at the end of the semester:

Although FHSU offers an academic clemency under certain conditions, federal student aid regulations make no provisions for such institution-based academic renewal programs.  Consequently, the Financial Assistance Office must determine a student’s satisfactory academic progress status premised on all historical units attempted, units completed, and grades earned irrespective of the university’s Academic Clemency program.

Previously passed courses may be repeated only once to be considered in enrollment level for financial aid eligibility and disbursement.  All attempts are considered in the pace computation.

(Part C) Graduate Student Standards

Time Frame: Graduate students are required to complete a degree within 150% of their specific program of study hours. The time frame considers all hours attempted regardless of whether or not the student has ever received financial assistance or changed programs. Students will be placed on suspension at the point it is determined that they cannot meet the time frame requirement with the hours remaining to complete their primary program of study.  There will be no warning semester for time frame standards.

Example: Susie is in a 30 hour graduate program.  She must complete the degree in 45 hours to receive financial aid.  John just changed to a 60 hour graduate program from a 30 hour program.  He must complete the degree in 90 hours to receive financial aid.  The 90 hours includes the hours from the first program.

Attempted Hours/Credit Hour Pace: Attempted hours are any credits a student is enrolled in at the time aid is disbursed. Students are expected to complete 67% or more of the hours attempted over the history of their graduate college credits.  This will include transfer hours from other institutions as well as all credit hours at FHSU. See Table 2 above to determine which grades will be counted as completed and non-completed at the end of the semester.

Grade Point Average: Graduate students are required to maintain a cumulative grade point average of 3.00 ("B") or better. 

(updated September 2024, effective Fall 2024)