P-Card Policies and Procedures

Invoices should be paid in a timely manner to ensure compliance with the State of Kansas Prompt Payment Act

*No Student Activity Account or Foundation charges may be placed on the P-Card.*

FH Company p-cards purchases are tax exempt. Before payment is made make sure the vendor has a copy of FHSU's tax exempt certificate on file. If a tax exempt certificate is needed please contact the Purchasing Office.

See "Supplier Payments" tab on webpage to find instructions on how to request a new supplier to be set up.

2024 P-card Statement Dates By Company

Manuals, Policies, & Information

P-card Policy Manual
State of Kansas Procurement Card Program
General P-card Usage Information
Guidelines for Travel Expenses on the P-card
Pre-Payment Policy

Workday Procedures & Instructions

Find Procurement Card Transactions
Verify a Procurement Card Transaction
Workflow Apps: P-card Request Instructions

Please note the following suppliers may require the p-card to be open before purchases/payments can be made due to the code they send their payments through as:

Gellas Diner and Liquid Bread Brewing
Gone Logo LTD