Professional & Continuing Education Policies
Registration & Payment Policies
Dropping a Program
To drop a course, login to your profile on the Learner Portal and navigate to Registration History. Select Request Drop for the course you wish to drop.
Dropping a course prior to the drop deadline will delete the course from your learner record. You may be eligible for a refund depending on when you request the drop (See Refund Policy below for PCE programs for more information).
Withdrawing from a program
After the drop deadline has passed, a request to leave the program is considered a withdrawal and will be marked on your learner record. To request a withdrawal, you must submit written notice via email to pce@fhsu.edu.
Transferring from one program to another
You may request a transfer into another program providing: enrollment for both programs is still open, you meet the requirements or prerequisites for that program and there are seats available. If there is a difference in cost between the two programs, you will be required to pay the difference or may be eligible for a refund, depending on when the request was made. Transfers are subject to staff approval.
Refund Policy for FHSU PCE Programs
Learners who drop a program more than 14 days prior to the start date will receive a 100% refund of their registration fees. Dropping a program 7-14 days prior to the start date will be refunded 50% of their registration fees. Dropping less than 7 days prior to the start date will garner a 25% refund. Any drops occurring on or after the start date of the program will receive no refund. Any no shows on the date of the event will receive no refund. Refunds may be issued to the original form of payment by credit card, or as credit to the learner account for use toward another program. Exceptions to this policy will be made on a case-by-case basis.
Installment plans
FHSU PCE offers installment plans on select programs; programs with installment plans are noted in the program catalog.
Digital Credential Fees
Refunds or transfers of the digital credential fee may be granted if the digital credential has not been issued. No refunds are allowed after the digital credential has been issued to the learner.
Accommodations
Any qualified learner with a medically verified disability is entitled by law to reasonable accommodations according to the Americans with Disabilities Act. Reasonable accommodations should be requested on a voluntary, self-identifying basis. Services are available after a learner has presented certified, current documentation of the disability from an appropriate medical or educational specialist, and this documentation has been reviewed and accepted as complete. Contact pce@fhsu.edu with questions.
Auditing Programs
Learners are not permitted to audit programs at this time.
Program Changes and Cancellations
Occasionally, situations arise in which FHSU PCE might have to cancel a program, limit program size, change times, substitute facilitators, or make other changes to program offerings. Any necessary substitutions or changes will be made with the intent of maintaining or enhancing the original purpose and integrity of the offering. In the event that FHSU PCE cancels a program, registered participants will receive a full refund of tuition paid. Application fees and certain special request fees are non-refundable.
ed2go Policies
The policies above do NOT apply to courses devliered in partnership with ed2go, please visit the linked pages below for information about withdrawing from ed2go offerings.
Fundamentals and Enrichment Courses: Registration and Cancellation Policies
Advanced Career Training Courses: Student Enrollment Agreement
Privacy Policy
The Family Educational Rights and Privacy Act (FERPA) is a United States law that protects the privacy of student records.
Fort Hays State University abides by FERPA does not release learner information unless permitted to do so. Learn more at https://www.fhsu.edu/registrar/FERPA/. For questions about FERPA and PCE programs, contact pce@fhsu.edu.
Employer/Affiliation(s) listed in a learner's Modern Campus profile allow you to choose to have your employer/group billed or to avail of membership discounts (when applicable) when you register for PCE programs. This choice will be presented to the learner at registration.
If a learner affiliates their PCE registrations with a company or group, OR requests that their company be billed directly for their registrations, Fort Hays State University will release to the appropriate company or group the following enrollment details: the learner's Modern Campus account number, learner type, learner registration(s), program schedule(s), delivery method(s) and location(s), units, tuition amount(s) and fees due.