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FHSU BIDS

Interested vendors may obtain copies of the bid documents by clicking Fort Hays State University Bids and downloading the bid document. This link will take you to the third party website, Vendor Registry. 

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If you are having problems viewing or printing the bid documents, please contact the Purchasing Office at (785) 628-4251.

Return FHSU signed bids through the Vendor Registry site as per the Instructions to Bidders information below:
Fort Hays State University
Purchasing Office
601 Park Street Sheridan Hall 318
Hays, KS 67601

For additional information, contact:
FHSU Purchasing Office
Tel: 785-628-4251
Fax: 785-628-4046
purchasing@fhsu.edu

Instructions to Bidders:

  1. When communicating, always refer to the bid number.
  2. To be considered, one copy of the bid must be properly filled in, signed, and returned to the Fort Hays State University Purchasing Office through the Vendor Registry portal by the specified closing date. This is completed by using the Submit Response button on the Vendor Registry site. 
  3. Mailed, e-mailed, faxed, and late bids will not be considered.
  4. Vendors must be registered through FHSU's Purchasing website, Vendor Registry, to submit a bid. Please use the link at the top of this page titled 'Fort Hays State University Bids' to register.  
  5. Bid must be in U. S. Dollars ($US) excluding Federal Excise/State Sales Taxes.
  6. All prices and conditions must be shown. Additions or conditions not shown on this bid will not be allowed.
  7. Bids for comparable merchandise will be considered, unless the specifications indicate "no substitution".
  8. Bidder must specify exceptions to any requirement or specification in the bid.
  9. Bid must include complete specifications and/or descriptive literature to facilitate consideration.

Bidder's Certification:

By signing the quotation, bidder certifies that:

  1. I (we) do not have any substantial conflict of interest sufficient to influence the bidding process on this bid. A conflict of interest is one that a reasonable person would think would compromise the open, competitive process.
  2. The merchandise quoted meets or exceeds the specifications and requirements described herein.
  3. The merchandise quoted is made in compliance with Kansas Act Against Discrimination, K.S.A. 44-1030, et seq.

Tax Clearance:

Fort Hays State University strongly supports the State of Kansas Tax Clearance Process. Vendors submitting bids or proposals which exceed $25,000 over the term of the contract shall include a copy of the Certification of Tax Clearance Form with their submittal. Failure to provide this information may be cause for rejection of vendor's bid or proposal. Tax Clearances may be obtained at the following website: http://www.ksrevenue.org/taxclearance.htm.

The Application for Tax Clearance is located at https://www.kdor.ks.gov/apps/taxclearance/Default.aspx. This form may be faxed or mailed to:

Kansas Department of Revenue
Business Intelligence Team
Docking State Office Building Room 381
915 SW Harrison St
Topeka, KS 66625-2007
FAX: (785) 296-3655

A copy of the Certification of Tax Clearance Form received from the Kansas Department of Revenue should be sent along with the bid response(s) through the Vendor Registry site as per the Instructions to Bidders information listed above. 

Failure to provide this information may be cause for rejection of vendor's bid or proposal.

Bid Results:

Bid results will not be given to individuals over the phone. Bid results (in the form of a one-page tabulation sheet) are available by written request with a check payable to Fort Hays State University for five dollars ($5.00) per request with a stamped, pre-addressed envelope. Send requests to the Purchasing Office address listed above, referencing the bid number.

Disclaimer:

The information detailed herein is for internal Fort Hays State University reference use only. The official bulletin board on which all bid opportunities are posted is located in the FHSU Purchasing Office, 600 Park Street, Hays, KS 67601. While the Purchasing Office will make every effort to ensure that bid information is posted to the Website in a timely and accurate manner, no guarantee in this regard can be made. All questions regarding bid opportunities should be forwarded to the FHSU Purchasing Office for response.