Visiting Scholars

The applicant must send the packet with the required documents at least three (3) months in advance of the expected arrival date. Sponsored visitors and/or visiting faculty must submit a complete application and email them to global@fhsu.edu: 

• Application Form – Section 1.
• A Cover Letter outlining the proposed visit to FHSU. This cover letter shall address the following questions:  

(a) what is the desired outcome of the applicant’s residency at FHSU,  

(b) why has the applicant chosen FHSU to pursue this project,  

(c) what unique resources does FHSU offer that are vital to the completion of the proposed project,  

(d) how does the applicant plan to apply the knowledge/skills gained from this experience at their home institution,  

(e) how will a residency at FHSU contribute to the applicant’s professional development in his/her field?  

• Recommendation Letter in English from the applicant’s immediate supervisor addressed to the Provost. 
• An Administrative Resume or Curriculum Vitae (as appropriate)  
• A financial support letter/statement in English outlining how the financial requirements of the proposed stay will be met. This must include a budget for the purchase of health insurance, if necessary. 
• Appropriate English language proficiency. Proof of English language abilities with TOEFL or IELTS scores, affidavit of completion of an ESL institute, or a transcript indicating an earned degree from an English language institution of higher education. [Note: KBOR policy requires that non-native English speakers proposing to perform instructional work within academic departments at FHSU must have their English abilities verified through an oral interview with two faculty/staff members and a student by the academic department chair.]  

        **Health Insurance is not needed until arrival. 

Step #1: Read Policy and Procedures and complete the forms above and email them to global@fhsu.edu 

Step #2: Appropriate FHSU offices will review and approve the application

Step #3: Visiting Scholar will be emailed the approval decision and a letter of invitation will be issued.

Step #4: Housing for visiting scholars will be coordinated through FHSU residential life. 

Step #5: DS-2019 will be issued for dates approved. 

Step #6: Upon arrival, a three-day orientation will be provided to the Visiting Scholar. 

Step #7: Begin the intended academic endeavor and engage with departmental and campus activities as well as participate with the office of Intercultural Integration on unique cultural trips and opportunities. 

Upon notification of arrival in Hays, a representative from FHSU will pick up the visitor and bring them to campus. 

On the next business day following their arrival, international visitors should report to Memorial Union Suite 014 and bring their passport and DS-2019.  

The visitor will also receive an orientation packet with information about FHSU and the Hays community.  

International visitors who have not had a T.B. skin test will be required to schedule a visit to the Student Health Center.  

Visitors will also be advised of the meningitis policy and may either purchase the vaccination when they arrive, or sign a waiver that they do not wish to receive the vaccination.  

The International Student Services Office will assist the international visitor in obtaining a Tiger Card, finalizing housing arrangements, arranging a campus tour, and directing the visitors to the academic department and the Global Affairs Office for further instructions and assignments.  

The academic department hosting the visitor will help arrange for necessary computer access, office space, textbooks, etc.  

Global Affairs will meet with the international visitor to explain the meal plan process.  

Arrangements will be made to take international visitors shopping locally to purchase personal items needed for their stay. Additional personal transportation throughout the exchange period cannot be provided by FHSU.