Grievance and Appeal Procedures (Discrimination or Harassment)
Grievance Procedure
Purpose
This procedure provides an internal means of resolving complaints alleging violations of Fort Hays State University's equal opportunity and/or harassment policies.
Protection of Individuals
No person shall be subjected to discharge, suspension, disciplinary action, harassment or any form of retaliation for having utilized or assisted in the utilization of this complaint procedure.
Eligibility
Any university employee or student who claims to have experienced discrimination or harassment by another university employee is encouraged to contact the Compliance Officer.
Confidentiality
The Compliance Officer will treat with strict confidentiality information related to complaints, unless disclosure of the information is necessary for resolution or to comply with due process or other legal requirements.
Procedure
Submitting a Complaint
A person alleging that discrimination or harassment has occurred (the complainant) should contact the Compliance Officer to schedule a meeting to discuss the charges. A written complaint also may be submitted. Upon meeting, the Compliance Officer will obtain all relevant information from the complainant about the complaint and will discuss the university’s policies on equal opportunity and harassment.
In the event that the Compliance Officer is the person accused of discrimination or harassment, or the Compliance Officer has a conflict of interest or the appearance of a conflict of interest, the Director of Human Resources will handle the complaint.
Investigation
The goal of investigation is to define the issues of the complaint in order to seek resolution. The Compliance Officer is not an advocate for either party, and the investigation will be impartial. To the extent possible and appropriate, the Compliance Officer will investigate the complaint even during the pendency of a criminal investigation.
During the investigation, the Compliance Officer will seek to define the issues and positions of the complainant and respondent in order to identify the source of the conflict, to gather relevant information and to identify possible means of resolution. Both parties will be allowed to offer any evidence and witnesses it wishes to the Compliance Officer to support or oppose the complaint. If the Compliance Officer determines through investigation that the issue does not involve matters related to discrimination and/or harassment, the complainant will be notified that the issue is not appropriate for resolution through this procedure and will be directed to the appropriate office or procedure.
The Compliance Officer will treat the materials received during the investigation as confidential. However, the Compliance Officer may discuss relevant information with either party, and/or witnesses they identify, and with other appropriate parties in order to seek a resolution. All those involved will be expected to treat the information as confidential. In most cases, the investigation will be completed within 30 days following receipt of the complaint.
Results of Investigation
Upon completion of the investigation, the Compliance Officer will provide a written report that uses the preponderance of the evidence standard and includes recommended actions, if any. The complainant and respondent each will receive a copy of the report. The report also will be distributed to the respondent’s immediate supervisor, who may be asked to act upon the recommendations contained therein. In most cases, the report will be issued within 30 days following completion of the investigation, or within 60 days following receipt of the complaint.
Possible dispositions include referring the respondent to harassment training located on the FHSU web site and referral to internal or external sources for counseling. Other disciplinary actions up to and including termination may be recommended.
A party who is dissatisfied with the process or outcome of a complaint may pursue the applicable university grievance process.
Approved by President's Cabinet and replaces Protected Class and Sexual Harassment Grievance Procedures. (07/2017)