Need room to host your meeting, conference, concert, wedding, or rehearsal? Let us help you find the perfect space!
To request space in the Memorial Union or to reserve Beach/Schmidt Performing Arts Center; call (785) 628-5305, email fhsuunion@fhsu.edu, or visit us in room 208 on the 2nd floor of the Memorial Union M-F 8 a.m. - 4:30 p.m.
The Fort Hays Memorial Union is currently taking reservations through July 31st, 2025. Reservations for fall 2025, spring 2026 and summer 2026 will open up on the Monday following Spring Break in 2025.
When making a reservation, please inform the reservationist of the date, time, number of people attending, desired setup, and any other special needs for your event. Special needs could include technical equipment, catering, personnel, etc. The reservationist will find the most appropriate room based on your needs and send you an e-mail confirmation.
Please keep the reservationist updated with any changes to your event to ensure your program's success.
To plan catering (if desired) for your event, contact Kate with the Union Catering Company at 785-301-2309 or sales@theunioncc.com
Last-minute requests might not be able to be accommodated.
The policy at FHSU is that all catering requests be done through The Union Catering Company. We request that you contact them first and if they are unable to meet your needs then you may submit a Catering Exception Request, see links below.
There will be an overtime charge for events that go past normal building hours. All off-campus groups that are not sponsored by the University or a student organization will be charged a fee. If your group is hosting a conference there may be a conference fee associated with your event for on and off-campus groups. (Refer to the Facility Rental Price sheets for room fee.) All rooms are charged on an hourly basis, and there is a minimum fee.
- Memorial Union/FWCSS Rooms and Spaces
- Beach/Schmidt Performing Arts Center
- Reserving-the-Quad
- Building Floor Plan
- Parking Information
- Union Policies & Guidelines
Please click the link for the form if you will need to book your event for multiple reoccurring dates/times, i.e. weekly meetings for the semseter on Tuesdays. The Union will need this form in order to process your request.
Browse Events happening in the Union and Beach/Schmidt Performing Arts Center
Effective July 1, 2016, Fort Hays State University will enforce a tobacco-free campus, prohibiting the use of all tobacco products on all areas of campus.