Faculty and Unclassified Staff Handbook
Chapter 6 -- Business Affairs: General Regulations, Services, and Procedures
Contracts and Contractual Authority
KBOR Policy on Execution of Contracts
Background Information
1. State universities may enter into contracts to acquire products or services normally requiring the expenditure of funds, including leases of real property as described in chapter II, section E "Facilities" of the KBOR Policy Manual, with any party or parties including any agency of the United States or any state or any subdivision of any state or with any person, partnership, or corporation if the purpose of such contract is related to the operation, function, or mission of the state university. (K.S.A. 76-721) The Board's President and Chief Executive Officer must be notified in writing of any contract which requires expenditures or transfers by the state university of an amount greater than one million dollars ($1,000,000), excluding contracts directly related to a capital improvement project.
2. All contracts between the state universities and other state agencies shall be subject to the provisions of K.S.A. 75-3711b. (K.S.A. 76-721).
3. Any contract with a corporation whose operations are substantially controlled by a state university shall provide that the books and records of such corporation shall be public records and shall require an annual audit by an independent certified public accountant to be furnished to the Board of Regents and filed with the state agency in charge of post auditing state expenditures.
4. Only the chief executive officer of the state university, or a specifically authorized designee of the chief executive officer of the state university, shall execute contracts on behalf of a state university. All delegations of authority made pursuant to this provision shall be filed with the General Counsel of the Board of Regents at least annually.
5. All contracts shall be in the name of the state university. Individual schools, divisions, and departments shall not enter into contracts.
Kansas Board of Regents: Policies and Procedures Manual
Updated to correspond with current KBOR policy (9-10-15).
Contracts and Contractual Authority Policy Statement
See University Contracts and Contractual Authority Policy Statement on the University Policies webpage.
Adopted by Executive Leadership Team (02-26-16).