Faculty and Unclassified Staff Handbook
Chapter 6 -- Business Affairs: General Regulations, Services, and Procedures
Accidents and Medical Incidents
University employees are covered by the Kansas Workmen's Compensation Law for job-related accidental injury. All such injuries should be reported as soon as possible to your supervisor for filing with the state self-insurance fund. Information and filing directions are available at https://www.fhsu.edu/administrative/physical plant/environmental-and-safety/work-related-injuries/.
Budgets
Budget requests are submitted by the offices and departments through the deans to the provost for recommendation to the president.
Building Access (formerly Key System Policy and Procedures)
Buildings and Facilities - see Use of Campus Facilities
Business Office
The Business Office is the principle source of information about University procedures for payments made on behalf of the University. Other Services include administering state procurement cards, time and leave, inventory, and overseeing the accounting for student activity funds.
Campus-wide Crowdfunding/Crowdsourcing Policy
Capital Assets Inventory (formerly Inventories)
Chairs and Equipment
Requests for moving chairs and equipment should be made on work requests submitted to the Physical Plant. It is the general policy of the University not to loan University equipment for off-campus use.
Contracts and Contractual Authority, University
Electronically Stored Information- See Information Access and Technology Policies: Information Security, End Point Protection, Physical Security of Data Center and University Data
Endpoint Protection and Configuration
Fire
In the event of a fire in a University building or on University property, occupants are to evacuate immediately. University police and city fire department are to be notified. University police are responsible for notifying the proper University officials.
The city fire department telephone number is 9-911; the University police number is 628-5304.
Gasoline Credit Cards
University-owned cars and vans have Universal state credit cards available in the glove compartment. These credit cards are accepted at most major stations. Please note the exceptions on the clipboard holding the credit card.
Gifts, Prizes, Awards and Promotional Items Purchased
International Travel and Activities
Liability Insurance - State-owned Vehicles
The state carries liability insurance on each state-owned car or truck. However, employees are advised that protection offered by such insurance is effective only when they are acting within the scope of their authority or within the course of their employment.
Mail and Faculty Mail Boxes
The mail arrives on the campus at approximately 8:00 a.m. each day and the distribution is completed by 10:00 a.m. Faculty mail will be distributed to their departmental mail box at the University Mail Center.
Offices and Assigned Space, Personalization and Modifications of
Off-Campus Requests for Use of Facilities - see Use of Campus Facilities
Parking and Traffic Rules and Regulations
Physical Security of Data Center and University Data
Purchasing Procedures
Fort Hays State University is part of a Regents Purchasing Program designed to allow the university more autonomy in purchasing certain goods/commodities and services with state funds. Refer to the Office of Purchasing guidelines for detailed information.
Security Awareness and Training
Supplies
All office supplies are ordered through Central Purchasing, https://webapps.fhsu.edu/CentralPurchasing/Default (log in required).
University Police Department
The University Police Department is located in Custer Hall. In this department are both security and police officers with responsibility for investigating criminal offenses, controlling traffic, parking, and maintaining security on campus. Police officers survey all campus buildings after hours. University Police can be reached during the 8:00 a.m. to 4:30 p.m. shift by calling 5304, or after hours by calling the Hays Police Department which will contact a University Police officer by radio.
Use of Facilities after Closing Hours - see Use of Campus Facilities
Visitor Parking
Visitors to the campus may use any of the stalls or lots marked "Visitor" or the 15-minute and 30-minute stalls without a parking permit. Signs or the curb will carry markings designating it as a visitor's parking zone. Visitors need to procure a visitor's parking permit from the University Police Department to park in other areas.
The information in this document is provided for informational purposes only. It is not intended to create additional contractual obligations or benefits.
NOTE: The provisions published in this Faculty and Staff Handbook are for general information only. Members of the collective bargaining unit represented by the Fort Hays State University chapter of the American Association of University Professors should consult the current Memorandum of Agreement for current terms and conditions applicable to bargaining unit members.