Faculty and Unclassified Staff Handbook Chapter 6 -- Business Affairs: General Regulations, Services, and Procedures
Mail and Shipments, Outgoing
Postage on all official University mail is paid by the University and charged to the using department’s cost center. Outgoing mail should be delivered to the University mailroom prior to 2:00 p.m. to allow sufficient time for processing. All outgoing mail must be accompanied by a completed postage meter card. Before preparing any large mailing, one must observe postal regulations and, check with Printing Services. Failure to do so may delay the mailing, necessitate re-addressing of the envelopes, and/or resulting in great expense to the department. All bulk mailings must be made by or through the mailing service. The mailing service is located with University Printing Services in the Brooks Building. Frequent contacts may be set up on a mailing list.
Central Purchasing/Warehouse handles all outgoing UPS, FedEx and DHL shipments. On the Central Purchasing web site there is a shipping form to be filled out and attached to the package. When the shipment is ready, call Central Purchasing by 11:00 a.m. to arrange pick up of the outgoing packages. If that deadline is missed, departments have until 2:30 to deliver their packages to the warehouse for same day shipment. Otherwise, the shipment will be shipped the following day.