External Grants for Faculty and Staff
Seeking funding for scholarly activities can be overwhelming but the Office of Scholarship and Sponsored Projects (OSSP) is available to assist faculty, staff, and students throughout the process. The following resources will serve as a starting place:
Use this guide to determine if funds received from external sources should be treated as a grant/contract or a gift.
Grant seekers can complete this survey, or contact Aubrey Engel, a_engel@fhsu.edu, to schedule a meeting to discuss in detail.
| Who | What | When |
|---|---|---|
| PI |
Identifies a grant program and reviews guidelines for eligibility and fit. Confers with their department chair and collaborators. Reaches out to Grants Coordinator to discuss utilizing grant consultants if the project aligns with the University plan (optional). |
As soon as possible and at least 45 days before the deadline. |
| PI | Sends proposal to Grants Coordinator for compliance and budget review (proposal can be a rough draft but budget must be final). | At least 30 days before the deadline. |
| GC |
Will review proposal and either approve or provide feedback. Works with General Counsel and University Signatory to obtain signatures. |
At least 30 days before the deadline. |
| PI | Fills out the "Create Proposal" form and sends to GC. | At least 15 days before the deadline. |
| GC | Creates entry in Workday and adds reviewers (PI, Department Chair, Grants Accountant, and Provost). | At least 15 days before the deadline. |
| PI | Uploads the proposal and any additional attachments to the grant submission website. | Before deadline. |
| GC | Submits application and tracks progress. | Before deadline. |
| GC | Obtains necessary signatures and uploads award letter to Workday. | If awarded. |
| PI | Carries out the terms of the grant and ensures guidelines are followed. | If awarded. |
| Principal Investigator (PI) | Grants Coordinator (GC) | ||
Quick Reference Guide for Grant Applications
Funding opportunities are made available by federal, state, foundation, and corporate organizations. The OSSP receives information on upcoming funding opportunities but you can explore popular resources in the following list.
- InfoEd SPIN
FHSU has a subscription to InfoEd SPIN, the world’s largest database of sponsored funding opportunities. SPIN can be accessed using on-campus computers or remotely through a VPN. Faculty are encouraged to create an account to receive email notifications about grant opportunities. - AASCU/Grant Resource Center (GRC)
The American Association of State Colleges and Universities (AASCU) offers current information about grant opportunities, provides a library of funded proposals, and can provide additional resources for member institutions. Contact OSSP for account login information.
Relevant procedures for anyone wishing to submit proposals for external grant funding are outlined in the following policies: